Administration & Front Office Internship

This internship at the Green Belt Movement involves providing essential administrative support and ensuring the front office operates smoothly and professionally. The intern will be responsible for managing various office tasks, interacting with visitors and callers, and contributing to the overall efficiency of the organization's daily operations.

1. Professionally welcome and assist visitors, clients, and other stakeholders.
2. Manage incoming telephone calls, including screening, directing, and responding to general inquiries.
3. Handle incoming mail and deliveries by receiving, sorting, and distributing them appropriately.
4. Provide support for filing, record keeping, data entry, photocopying, scanning, and general document management.
5. Offer administrative assistance such as preparing documents, organizing meetings, and ensuring office supplies are maintained.
6. Help in managing meeting room schedules and coordinating appointments.
7. Support the planning and execution of meetings, workshops, and other office activities.
8. Ensure the reception area remains clean, organized, and professional.
9. Undertake other administrative duties as assigned by supervisors.

1. Possess a Degree or Diploma in Business Administration, Office Administration, Secretarial Studies, or a related academic field.
2. Proficient in using Microsoft Office applications, particularly Word, Excel, and Outlook.
3. Demonstrate strong verbal and written communication abilities.
4. Exhibit excellent organizational, interpersonal, and customer service skills.
5. Maintain a professional demeanor, a positive attitude, and a strong willingness to learn.
6. Capable of multitasking effectively, working independently, and upholding confidentiality.
7. Prior internship or office experience is considered an advantage.