Procurement Manager

Avenue Healthcare is a healthcare provider established in 1976, operating in Nairobi, Kenya. They are dedicated to offering quality medical services and can be reached through their official website or email for inquiries.

The Procurement Manager is tasked with leading and managing the comprehensive supply chain and procurement operations for Avenue Group. This includes responsibility for procurement processes, inventory and warehouse management, distribution centers, and vendor relationship management. A key objective of this position is to guarantee the consistent availability of high-quality products at the most optimal total cost, which is crucial for protecting the Group's profit margins and managing working capital effectively. Furthermore, the role involves spearheading initiatives aimed at achieving procurement savings, conducting price benchmarking, and cultivating strategic partnerships with suppliers.

1. Accountable for the Group’s Procurement, Inventory & Warehouse Management, Distribution Centres and Vendor Management functions.
2. Lead, develop, and motivate the procurement and supply chain team, setting clear objectives, delegating procurement authorities, ensuring segregation of duties, upskilling on best practices, and managing performance.
3. Define and execute the Group Procurement strategy and Annual procurement plan, using operational data to shape policies and procedures with clear targets.
4. Manage category across pharmaceuticals, medical-surgical consumables, laboratory, theatre, and general supplies, consolidating demand across facilities.
5. Develop and manage supplier rosters with transparent selection, evaluation, quality, and performance measurement mechanisms.
6. Coordinate tenders and negotiate long-term contracts, overseeing the preparation of service delivery contracts, leases, and purchase orders.
7. Lead structured renegotiation cycles for pricing, discounts, bonuses, and payment terms, documenting all agreements in supplier contracts.
8. Manage vendor contracts and relationships to ensure deliverables, prompt resolution of queries, product sourcing support, and uninterrupted service.
9. Implement a supplier performance management plan, rolling out KPIs and reporting on supplier performance.
10. Operate a price-monitoring system to keep supply prices in line with the market, benchmarked against comparable hospitals quarterly.
11. Achieve the validated annual savings target agreed with the Chief Finance Officer through various procurement strategies.
12. Drive cross-site price harmonisation, investigating and resolving exceptions where facilities buy the same item at different prices.
13. Protect gross margins by managing buying prices and supplier terms to ensure approved mark-ups and selling prices hold across various departments.
14. Monitor and maintain the system pricing structure, ensuring updated trade prices are loaded in the ERP and selling prices derive from approved mark-up structures.
15. Manage supplier credit terms and account health with Finance, ensuring balances are within contractual terms and critical suppliers are prioritised for payment.
16. Ensure continuous supply of medical items at minimum inventory cost, with effective communication for timely delivery.
17. Maintain continuity-of-supply and risk plans for critical items, including alternative suppliers and contingency plans, to prevent service interruption.
18. Own the integrity of procurement master data in the ERP, ensuring validated trade prices, negotiated buying prices, supplier records, and GRN data are accurate.
19. Develop key processes, procedures, and work templates for continuous improvement, adhering to ISO 9001 principles.
20. Execute strong governance through planning, developing, organising, directing, managing, and evaluating supply chain operations with a documented risk methodology.
21. Prepare monthly, quarterly, and annual procurement plans and progress reports to the Chief Finance Officer on spend, savings, price variances, supplier aging, stock-outs, and contract status.
22. Perform any other duties assigned by the supervisor.

1. Bachelor’s degree in business, commerce, supply chain management, or a related field.
2. 6–8 years of experience in Supply Chain Management, with at least 3 years in a managerial role.
3. Professional qualification in Procurement or Purchasing & Supplies Management (CIPS or equivalent).
4. Certified and a member in good standing with the Kenya Institute of Supplies Management (KISM).
5. Experience working with an ERP system, preferably Oracle Supply Chain Module.
6. Healthcare industry experience is preferred.