Procurement Officer III

The International Livestock Research Institute (ILRI) is a global research organization dedicated to improving lives and the planet through livestock science. As a member of CGIAR, ILRI focuses on developing sustainable, science-based livestock solutions to transform food systems and address development challenges in low- and middle-income countries.

The International Livestock Research Institute (ILRI) is seeking a Procurement Officer III to manage the procurement of goods and services. This role involves ensuring all procurement activities are efficient, compliant with ILRI policies and donor requirements, and deliver value. The officer will also contribute to strategic sourcing, effective supplier management, and the implementation of digital procurement processes, adhering to best practices.

1. Execute comprehensive procurement processes from requisition to contract award, aligning with approved plans and budgets.
2. Support the development and monitoring of annual procurement plans and category sourcing strategies.
3. Ensure strict adherence to the procurement authorization matrix and segregation of duties.
4. Coordinate prequalification, tendering, and evaluation for goods, services, and works.
5. Prepare solicitation documents such as RFQs, RFPs, and ITBs, and manage e-sourcing platforms.
6. Provide market intelligence, benchmarking, and cost analysis to inform sourcing decisions.
7. Draft and manage contracts, Service Level Agreements (SLAs), and framework agreements in collaboration with the Legal department.
8. Ensure thorough contract documentation, annexation, and lifecycle tracking.
9. Support supplier onboarding, due diligence, and regular performance evaluations.
10. Monitor supplier compliance with contractual and ethical standards.
11. Maintain accurate procurement data within ERP/OCS and other digital systems.
12. Contribute to the development and utilization of dashboards and tracking tools for procurement KPIs, cycle times, savings, and compliance.
13. Ensure all procurement records are complete and ready for audit.
14. Adhere to ILRI procurement policies, donor regulations, and audit requirements.
15. Identify and escalate procurement risks, such as sole sourcing, poor specifications, or contract gaps.
16. Assist in audit processes by providing timely and accurate documentation.
17. Track orders, deliveries, and logistics arrangements in coordination with the Stores/Logistics department.
18. Ensure timely delivery of goods and services and conformity to specifications.
19. Serve as the primary procurement contact for assigned departments or projects.
20. Offer guidance on procurement processes, timelines, and compliance requirements.
21. Support initiatives aimed at improving internal customer satisfaction and service delivery.
22. Contribute to process improvement initiatives, policy updates, and digital transformation efforts.
23. Perform other related duties as assigned.

1. Hold a Bachelor’s degree in a relevant field.
2. Possess at least 7 years of work experience in a busy procurement environment, with experience in a research organization being an advantage.
3. Have relevant professional certification and membership with recognized professional bodies like CIPS and KISM.
4. A Professional Diploma in Procurement & Supply or an equivalent recognized certification is preferred.
5. Demonstrate strong knowledge of procurement methods, sourcing strategies, and contract management.
6. Possess a high level of understanding of compliance, audit requirements, and donor-funded procurement.
7. Have experience with ERP systems and e-procurement tools.
8. Exhibit strong analytical skills for cost analysis, supplier evaluation, and reporting.
9. Possess strong stakeholder management and communication skills.
10. Demonstrate high integrity, attention to detail, and the ability to work effectively under pressure.
11. Have a data-driven mindset with the ability to utilize dashboards and reporting tools.