Accountant, Payables

Pharo School Nairobi is an educational institution dedicated to providing quality education.

The Pharo School Nairobi is seeking an Accountant, Payables, to oversee the entire accounts payable process. This position is crucial for verifying invoices, ensuring compliance with statutory payment requirements, and maintaining precise financial records. The successful candidate will also contribute to financial reconciliations, report generation, and overall team objectives. Strong attention to detail, effective communication, and proficiency in accounting software are essential for this role. The position reports to the Senior Finance Officer and is located at the Nairobi – Komarock, Main Campus.

1. Manage accounts payable by verifying invoices against purchase orders and securing payment authorizations.
2. Ensure timely payment of taxes and other statutory obligations (NHIF, SHIF, NSSF, NITA, HOUSING LEVY, HELB) in compliance with legal requirements.
3. Prepare monthly supplier reconciliations to ensure accuracy and resolve any discrepancies.
4. Perform treasury and bank reconciliations.
5. Maintain proper documentation for payables and regularly update records.
6. Ensure suppliers are paid promptly.
7. Accurately record and reconcile petty cash payments.
8. Prepare aging reports and provide insights into the status of pending bills.
9. Update prepayment schedules.
10. Coordinate with internal departments for accurate financial data exchange.
11. Assist in developing and implementing accounting policies and procedures.
12. Provide support during audits by preparing necessary documentation and reports.
13. Ensure confidentiality and adherence to financial regulations.
14. Prepare and maintain departmental reports, such as dashboards.
15. Contribute to team efforts and perform other assigned duties.

1. Hold a Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or possess a CPA-K or ACCA certification if no degree.
2. Possess CPA Part II qualification or ACCA certification.
3. Have at least 3 years of experience in accounts payable, accounting, or finance-related roles.
4. Be proficient in accounting software like QuickBooks, SAP, or ERP systems, with Microsoft Dynamics 365 experience being an advantage.
5. Demonstrate strong skills in Microsoft Excel for financial analysis and reporting.
6. Possess knowledge of Kenyan financial regulations and compliance requirements relevant to accounts payable, including tax deduction and withholding.
7. Exhibit a high level of accuracy and attention to detail for managing invoices, reconciliations, and payments.
8. Have strong analytical and problem-solving skills to resolve discrepancies and identify payment issues.
9. Possess excellent organizational and time-management skills to handle multiple invoices, payment deadlines, and month-end closing tasks.
10. Demonstrate strong verbal and written communication skills for interacting with vendors, internal departments, and external auditors.
11. Be able to build and maintain positive relationships with suppliers and other stakeholders.
12. Maintain high ethical standards and handle sensitive financial information with confidentiality.