HR Assistant

Avenue Healthcare is a healthcare provider founded in 1976, operating in the Healthcare & Pharmaceuticals sector.

The HR Assistant will play a crucial role in supporting the human resources department by coordinating recruitment administration and onboarding processes. Key duties include maintaining accurate HR records and staff files, assisting with payroll, attendance, and training documentation, and ensuring strict confidentiality and adherence to all HR policies and procedures. This position is vital for the efficient functioning of the HR operations within the hospital.

1. Assist with the recruitment process, including conducting reference checks and preparing necessary documentation.
2. Ensure new employees complete the full onboarding cycle and probation reviews, with all required documentation properly filed.
3. Collaborate with Human Resources Officers (HROs) to ensure timely and accurate execution of staff exits, including clearance, handover, and HRMIS updates.
4. Maintain an efficient physical and electronic HR filing system that allows for easy retrieval, audit readiness, and confidentiality of staff information.
5. Work with HROs to register new and locum staff in the HRMIS, ensuring accurate and timely data entry and updates.
6. Uphold strict confidentiality when handling all staff information and HR records.
7. Support the coordination of staff training activities, including managing the training calendar, event planning, and venue arrangements.
8. Ensure training records, such as attendance, evaluations, and certificates, are updated in the HRMIS and properly filed.
9. Assist HROs in reviewing and coordinating staff and external locum approvals, ensuring complete documentation and proper recording.
10. Compile and submit standardized rotas, upload files, register new staff in the clocking system, and submit Time & Attendance (T&A) reports.
11. Adhere to Avenue Healthcare's corporate governance policies and procedures related to employment management, report any fraud, implement audit recommendations, and perform other assigned duties.

1. Hold a Degree or Diploma in Human Resource Management or a related business field.
2. Possess a minimum of 2 years of experience in a similar role, preferably within a busy hospital, healthcare, or related environment.
3. Demonstrate strong attention to detail and accuracy in managing records and documentation.
4. Exhibit good communication and interpersonal skills, with a customer-focused, reliable, and results-oriented approach.
5. Be adaptable and resilient, with proven problem-solving skills and initiative.
6. Maintain a high level of confidentiality, integrity, and self-discipline.