People and Culture Administrator

Strathmore University is a leading private university in Nairobi, Kenya, offering a wide range of academic programs.

The job holder is responsible for providing efficient, professional, and comprehensive People and Culture services that are customer-focused and flexible to achieve the respective faculties/schools/centers Units’ people and business strategy.

1. Responsible for the implementation of the recruitment process.
2. Coordinate the Talent Attraction and Acquisition process in liaison with the Heads of Departments.
3. Provide assistance in developing and implementation of the workforce plans to ensure that the Business units are adequately resourced at all times.
4. Prepare contracts for new staff and ensure signing off by all relevant parties.
5. Implementation of the staff onboarding procedure (except the induction training) to ensure that all new staff settle into their roles seamlessly.
6. Efficient implementation of the contract management process
7. Responsible for the return of all issued contracts by respective employees
8. Preparation and issuance of letters which pertain to change of contract terms for existing employees.
9. Monitoring the Business units’ staff contract status
10. Responsible for P&C communication on contracts management related issues such as change of employment terms.
11. Preparation of contract management related reports as and when required
12. Ensure that new employees are properly on-boarded to foster a positive attitude, alignment to the University Values and Culture as well as ensure that the employees effectively integrate into the Institution.
13. Follow up on Induction Training for new staff.
14. Manage all separations by ensuring that exit interviews are conducted in a timely manner and feedback provided to Management.
15. Ensure that exiting staff are taken through the entire clearance process and their details are communicated to the relevant parties.
16. Prepare final documentation for staff, i.e., issue Certificates of Service.
17. Prepare the confirmation and bonding letters for the approved training requests.
18. Ensure that all correspondence relating to references, confirmations, transfers, new appointments are dealt with, within agreed timeframes to provide quality service to employees and other stakeholders.
19. Maintain and enhance the Business Unit’s resources by planning, implementing, and evaluating employee relations and People and Culture policies, programs, and practices.
20. Collect and analyze employee data and maintain accurate, complete, and updated employee records
21. Perform employee advocate functions such as responding to questions pertaining to benefits programs such as medical insurance, retirement plans, sick leave, leave of absence, and employee assistance.
22. Responsible for efficient and end-to-end implementation of the Business units internal staff movements policy and procedures e.g., Promotion, departmental transfers etc.

1. Bachelor’s degree in social sciences, Human Resources, or any other related field from recognised institution
2. Professional qualification in Human Resource Management and membership to IHRM
3. 1-3 years of experience in a relevant role.
4. Good understanding of human resources management in general
5. In-depth knowledge of performance management
6. Good understanding of the talent management cycle
7. Knowledge of Labor laws and Legislation
8. Human resource research and consultancy skills
9. Excellent Communication skills
10. Good Analytical skills
11. Interpersonal and presentation skills
12. Networking skills