Executive Assistant

The Executive Assistant will be responsible for ensuring the smooth and professional operation of the Chief Operating Officer's office. This role involves a wide range of administrative duties aimed at supporting the COO's daily activities and strategic objectives.

1. Handle incoming and outgoing calls for the Chief Operating Officer, manage and prioritize correspondence, and draft emails and letters as directed.
2. Schedule and book meetings and appointments, maintain the COO's diary, send reminders, and prepare agendas for both in-person and online meetings.
3. Maintain the general cleanliness and organization of the COO's office and receive and guide visitors.
4. Facilitate the COO's travel arrangements, including booking hotel rooms and flights, coordinating with drivers for planned trips, and managing ticket changes, cancellations, refunds, or reuses according to fare rules.
5. Act as the custodian of office material supplies, maintain stock levels, and order appropriate office supplies and refreshments.
6. Perform secretarial assignments such as taking dictation, transcribing, typing from drafts, organizing board minutes and decisions, and ensuring their safe storage.
7. Maintain and safeguard all records and files.

1. Hold a Bachelor’s degree in Business Administration.
2. Be proficient in Microsoft Suite applications.
3. Possess a minimum of two years’ working experience as an Executive Assistant, specifically within the healthcare sector.
4. Demonstrate high integrity and ethical practice.
5. Exhibit the ability to execute assigned duties with minimum supervision.
6. Be a team player capable of working cordially within teams.
7. Possess the ability to multitask effectively.
8. Have strong written and oral communication skills.
9. Be able to work under pressure.
10. Be a flexible individual, willing to learn and adapt to flexible working hours to achieve goals.
11. Demonstrate the ability to deliver targets and possess strong planning skills with keen attention to detail.