Assistant Project Coordinator

As the Assistant Project Coordinator, you will be responsible for overseeing the project function and ensuring projects are timely from inception to completion while ensuring project objectives are met. Your role will also involve assisting in the back-office support, reporting, communication and client relationship management supporting the Project Coordinator Lead.

1. Support in site meeting preparation – organize for site meeting, prepare agenda, take minutes and follow up on action items
2. Documentation and reporting – help compile project status reports and maintain up-to-date project documentation.
3. Work closely with external stakeholders, architects, engineers, and main contractors to ensure smooth delivery of projects.
4. Assist in developing project scope and objectives, ensure technical team is synced with expected project deliveries.
5. Assist in developing detailed project workplans and track progress.
6. Track tasks and follow up on deadlines with team members to ensure timely completion.
7. Track equipment and material usage and help coordinate deliveries to project sites.
8. Update on project timelines and calendars and notify relevant stakeholders of any change.
9. Maintain communication and updates to internal teams and clients.
10. Support in conducting quality checks and compiling findings for review internally by the technical team.
11. Assist in supporting the team in coordination of transport, support documents for travel, or access where needed.
12. Identify and report potential project risks or delays, and assist in providing mitigation measures.
13. Help ensure that safety and security protocols are being followed on sites.
14. Continuously learn about the security systems and project management practices.
15. Process improvement identification.
16. Attend both internal and site meetings as required.
17. Stay updated on industry trends, emerging technologies, and customer support best practices, and proactively share knowledge and recommendations with the team.

1. Bachelor’s degree in engineering (electrical, electronics, or mechanical) or a related technical field.
2. Basic proficiency in AutoCAD or similar design software; willingness to improve through training.
3. Familiarity with electronic security systems (CCTV, access control, alarms) is an added advantage.
4. Competence in using project management tools (e.g., MS Project, Trello, or Excel)
5. 2+ years of experience in a technical or project support role, preferably in security systems or construction.
6. Exposure to site work and coordination of technical teams is desirable.
7. Strong organizational and time management skills.
8. Good communication and interpersonal abilities.
9. Detail-oriented with a proactive approach to problem-solving.
10. Ability to follow instructions and work collaboratively with cross-functional team
11. Knowledge of customer support best practices, including customer-centricity, empathy, and active listening.