Operations & HR Assistant

Solvo connects North American companies with talented, nearshore employees using AI-powered tools. They provide exceptional, affordable remote talent to U.S. and Canadian businesses across over 50 industry specialties, emphasizing employees with no language barriers and a strong work ethic.

Solvo is seeking an Executive Assistant / Operations & HR Coordinator to offer strategic support to the leadership team, manage operational processes, and contribute to Human Resources activities. The ideal candidate will be highly organized and proactive, with experience in supporting leadership, operations, and administrative functions.

1. Manage executive calendars, meetings, priorities, and follow up on key commitments.
2. Coordinate schedules, prepare meeting materials, and handle executive communications.
3. Document meeting minutes, track action items, and ensure timely completion of tasks.
4. Compile information from various departments to generate executive reports.
5. Oversee contracts, vendor documentation, insurance records, and operational files.
6. Coordinate timecard collection, attendance tracking, and payroll approvals.
7. Support payroll processes by ensuring data accuracy before payroll deadlines.
8. Coordinate interviews, onboarding, training sessions, and other HR administrative tasks.
9. Maintain employee records and confidential documentation.
10. Provide general administrative support and facilitate inter-departmental coordination.

1. Minimum of 3 years of experience in roles such as Executive Assistant, Operations Coordinator, HR Coordinator, or similar administrative positions.
2. Proven experience with Human Resources administration, payroll, timekeeping, or managing employee records.
3. Advanced proficiency in both written and spoken English.
4. Strong professional communication and business writing abilities.
5. Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
6. Experience in consolidating reports and validating operational data.
7. Excellent organizational skills and the capability to manage multiple priorities effectively.
8. Strong attention to detail and ability to work independently.
9. Demonstrated ability to handle confidential and sensitive information with discretion.
10. Educational background in Business Administration, Human Resources, Organizational Management or Administration, or a related field. Equivalent professional experience in executive support, administration, operations, or HR will also be considered.