HR & Administration Office

Classic Mouldings Limited is a leading name in architectural finishes and interior décor solutions across East Africa. They are known for their commitment to excellence, craftsmanship, and professionalism in the construction and design industry.

Classic Mouldings Limited, a leader in architectural finishes and interior décor solutions in East Africa, is seeking a well-rounded, confident, and highly organized Executive Administrator. This role will anchor the company's HR, administrative, and operational functions, supporting leadership and ensuring smooth office operations.

1. Provide direct administrative support to Directors and senior leadership.
2. Manage calendars, coordinate internal and external meetings, and prepare reports or briefing materials.
3. Draft and manage correspondence, presentations, and official documentation.
4. Oversee recruitment, onboarding, performance reviews, and staff development initiatives.
5. Maintain up-to-date personnel records, contracts, and compliance documentation.
6. Monitor employee attendance, manage leave schedules, and support staff welfare programs.
7. Support in conflict resolution, team structure development, and adherence to internal policies.
8. Serve as the first point of contact for clients, suppliers, and partners.
9. Answer and direct phone calls professionally and manage all front office communication.
10. Ensure the reception and meeting areas reflect the company’s brand and values.
11. Oversee procurement of office supplies and operational materials.
12. Ensure office systems (filing, inventory, communications) run smoothly.
13. Liaise with transport, logistics, and external service providers to coordinate daily operations.
14. Supervise support staff including drivers, office assistants, and cleaners.
15. Coordinate official communications, company notices, and executive memos.
16. Support Directors in planning corporate events, meetings, or external engagements.
17. Maintain confidentiality and represent the company with professionalism.

1. Bachelor’s Degree or Higher Diploma in Business Administration, HR Management, Communications, or a related field.
2. Minimum 3 years of relevant experience in an administrative, HR, or front office coordination role.
3. Experience in a dynamic, fast-paced work environment with multiple reporting lines is an added advantage.
4. Fluent in English and Kiswahili, with excellent verbal and written communication skills.
5. Strong interpersonal skills with the ability to lead, delegate, and support others effectively.
6. Highly organized, detail-oriented, and able to manage competing priorities under pressure.
7. Skilled in MS Office (especially Excel, Outlook, Word), with the ability to quickly learn internal systems.
8. Demonstrates sound judgment and absolute confidentiality in handling sensitive matters.
9. Takes initiative, anticipates needs, and handles responsibilities with minimal supervision.