Logistics Officer

We are looking for a Logistics Officer to get our imports from supplier to warehouse on time, fully compliant and free of demurrage. You will own each shipment from IDF and booking through PVOC, customs clearance and delivery, working closely with Procurement, Finance, Warehouse and Regulatory Affairs, and with our clearing agents, freight forwarders and shipping lines.

1. Prepare and submit IDF and import permit applications, and process import documentation end to end.
2. Build, update and circulate the weekly shipment schedule and daily IDF/IMP progress reports.
3. Follow up with suppliers, shipping lines and freight forwarders on consolidations and container bookings.
4. Manage PVOC applications with KEBS and ensure correct HS code classification.
5. Coordinate C&F agents so all clearance documents are lodged before the vessel arrives.
6. Arrange marine cargo insurance cover and issue it to agents.
7. Track clearing, container loading and delivery, and circulate pre-arrival packing lists to the warehouse.
8. Process agent advance payments, update payment schedules and share TT copies and references.
9. Reconcile agent invoices, hand over for costing, and keep the manual and digital filing system audit-ready.
10. Request and circulate monthly air and sea freight rates from shipping lines.

1. Bachelor’s degree or diploma in Supply Chain Management, Logistics, Procurement or a related field.
2. At least 3 years’ experience as a Logistics Officer in imports, preferably in pharmaceutical or FMCG manufacturing.
3. Hands-on knowledge of KenTrade/KESWS, IDF and import permit processing, KEBS PVOC and HS code classification.
4. Working knowledge of SAP and KISIM certification.
5. Strong organizational, problem-solving and time management skills, with clear written and verbal communication.