Tupande Procurement Senior Coordinator – BU Support

One Acre Fund is an agricultural organization founded in 2006, operating in Kenya from Kakamega, focused on agribusiness.

The Tupande Procurement Senior Coordinator plays a vital role in the efficient execution of procurement projects by closely aligning with business unit (BU) requirements, controlling expenditures, and enhancing procurement processes. This position involves overseeing the entire procurement lifecycle for assigned BU projects, fostering supplier and stakeholder relationships, driving process improvements, and ensuring strict contract management and compliance. The coordinator is also responsible for tracking performance and generating reports to support strategic decision-making and continuous improvement in procurement activities.

1. Support cross-functional improvement initiatives by developing templates, Standard Operating Procedures (SOPs), and training materials.
2. Coordinate periodic reviews with assigned Business Units to resolve aged Procurement Requests (PRs) and Purchase Orders (POs).
3. Conduct root cause analysis to identify bottlenecks and improve PR to PO turnaround time.
4. Identify capability gaps and propose practical, incremental improvements to strengthen processes and team performance.
5. Facilitate effective collaboration between Business Units and Procurement teams to ensure alignment on priorities, timelines, and deliverables.
6. Promote proactive communication between Business Units and Procurement to support timely planning, coordination, and issue resolution.
7. Define the scope and profile of assigned procurement categories.
8. Conduct comprehensive spend analysis, market analysis, and profile demand/supply markets to identify opportunities.
9. Develop strategic sourcing strategies with clear objectives for cost savings, quality improvement, and risk mitigation, determining appropriate tactics.
10. Identify, evaluate, and pre-qualify potential suppliers based on strategic needs.
11. Lead RFx processes, including negotiation of pricing, Service Level Agreements (SLAs), payment terms, delivery windows, and change management processes, integrating selected suppliers into planning systems.
12. Finalize and execute contracts, ensuring all terms and conditions are clearly defined and favorable.
13. Monitor supplier performance against contract terms, drive continuous improvement initiatives, and hold regular business review meetings to consistently reduce costs.
14. Prepare routine reports and dashboards on procurement project progress, highlighting status updates, risks, and key actions for timely decision-making.
15. Support data collection and analysis, including responding to ad-hoc market research requests that inform sourcing decisions and category strategies.
16. Capture and document supplier performance data to help drive improvements in service levels, quality, and on-time delivery.
17. Analyze cost drivers by Business Unit, identifying short-, medium-, and long-term trends to support planning and spend management.
18. Work with other BU coordinators to promote standardization and consolidation of requirements, helping reduce duplication and improve sourcing efficiency across BUs.
19. Monitor Key Performance Indicator (KPI) performance for assigned procurement projects and follow up on corrective actions when targets are not met.
20. Maintain clear, organized, and audit-ready documentation for all procurement transactions to support compliance and transparency.
21. Perform any other duties as assigned by the manager.

1. Strong communication skills.
2. Analytical skills to apply logical thinking and problem-solving techniques to complex issues.
3. Proven data analysis skills, including collecting, analyzing, and interpreting large datasets, with advanced proficiency in Excel (Pivot Tables, Lookups, and Array formulas).
4. Solid stakeholder management skills.
5. Strong working knowledge of process improvement tools and methodologies such as DMAIC and 5 Whys.
6. Supply chain risk management skills.
7. Commercial contracting skills.
8. Strategic sourcing skills.
9. Supplier relationship management skills.
10. Commercial negotiation skills.
11. Minimum of 3 years of work experience in a demanding professional environment.
12. Bachelor’s degree in procurement, project management, business strategy, or a related discipline (higher diploma with extensive relevant experience may also qualify).
13. Professional qualification (e.g., CIPS, CILT) preferred.
14. Familiarity with procurement models, sourcing frameworks, and PR-PO systems such as Odoo or Power BI.
15. Fluent in English and Kiswahili preferred.