Finance Coordinator

Legal Action Worldwide (LAW) is an independent non-profit association of human rights lawyers and jurists. They provide targeted, survivor-centred support to those who have experienced human rights violations and international crimes, helping them access justice. LAW operates in conflict-affected contexts, building capacity and strengthening justice institutions.

Legal Action Worldwide (LAW) is an independent non-profit organization dedicated to ensuring access to justice for victims of human rights violations and international crimes. They operate in conflict-affected regions, offering survivor-centred support, building community capacity, and strengthening justice institutions. The Nairobi office manages programs across Somalia, Ethiopia, Sudan, and South Sudan, serving as a strategic hub for partnerships and human rights advocacy. The Finance Coordinator will be based in the Nairobi office, working full-time for 12 months with potential for extension. This position is crucial for ensuring LAW consistently produces high-quality master budgets, financial reports, monthly banking reconciliations, and timely audits.

1. Process all transactions accurately and promptly using LAW’s financial accounting software.
2. Prepare and upload banking payments for approval.
3. Prepare monthly cash calls and quarterly forecasts for disbursements and spending.
4. Allocate administrative costs to each grant on a quarterly basis.
5. Implement and monitor financial controls, including bank and petty cash reconciliations, for Programme Manager approval.
6. Collaborate with the Geneva Finance team to ensure accurate transaction allocation and provide monthly intercompany account reconciliations.
7. Collate and process all invoices related to specific grants, ensuring timely payment.
8. Lead local grant audits in Kenya.
9. Support the Geneva Finance team in preparing the yearly statutory audit.
10. Review monthly payroll and ensure timely salary payments.
11. Provide monthly exchange rates for registration in LAW’s financial accounting software.
12. Prepare the yearly fixed costs budget in collaboration with the Programme Manager.
13. Ensure compliance with LAW policies, accounting principles, and donor regulations for finance and procurement.
14. Provide accurate and up-to-date financial information, including monthly budget follow-ups and spending plans for all grants.
15. Prepare any necessary amendments to grant budgets.
16. Support the Programme Manager in preparing budgets for new grant proposals.
17. Ensure optimal allocation of expenses in line with approved budgets and projected expenditures.
18. Maintain financial archives according to LAW’s internal policy and donor requirements.
19. Draft and prepare funding requests and financial reports for donors.
20. Support the preparation and management of internal and external audits as per donor policies.
21. Coordinate and serve as a focal point for partners and implementing partners, providing training as needed.
22. Review all financial reports from partners and ensure archiving of all supporting documents.
23. Prepare advance payments to partners as required.

1. Possess the legal right to work in Kenya.
2. Hold a Bachelor's degree in Finance, Accounting, Commerce, Business Management, or a related field.
3. Possess a Certified Public Accountant of Kenya (CPA-K) qualification or an equivalent professional accounting certification (ACCA, CIMA, CPA).
4. Have a minimum of five years of demonstrated experience in a similar position within an International Non-Governmental Organization (INGO).
5. Strong knowledge of Kenyan statutory and tax requirements, including PAYE, VAT, Withholding Tax, NSSF, SHIF/SHA, and other regulatory obligations.
6. Excellent written and oral communication skills in English.
7. Advanced knowledge and demonstrated experience with Microsoft Excel.
8. Proven track record and experience with donor frameworks such as NORAD, US, FCDO, EU, UN agencies, or other institutional donors.
9. Experience with financial management systems like Microsoft Dynamics 365 Business Central, Navision, or similar enterprise accounting software.
10. Flexibility and ability to perform under pressure and meet conflicting tight deadlines.
11. Ability to communicate complex technical financial matters to a wide range of stakeholders, including those not versed in financial management.
12. Creative and analytical thinker with strong problem-solving skills.
13. Excellent organizational skills, including the ability to effectively coordinate multiple projects in a fast-paced environment and troubleshoot effectively.