Administrative Officer

Kilimall.co.ke is Kenya's largest online shopping mall, launched in July 2014 with a mission to become the No.1 E-commerce platform in Africa. It serves a rapidly growing retail customer base, offering products across various categories including electronics, clothing, home appliances, and more.

The Administrative Officer will be responsible for managing the company's administrative operations, ensuring efficient budget utilization, overseeing procurement of office essentials, and maintaining the overall functionality and appearance of office and warehouse facilities. This role also involves meticulous asset management and the implementation of administrative controls to optimize resource use.

1. Oversee administrative budgets, monitor expenditures, manage service provider invoices, and ensure timely payments and proper budget utilization.
2. Coordinate the procurement of office supplies, consumables, and food, while maintaining accurate inventory records.
3. Ensure cleanliness, orderliness, and proper maintenance of office spaces, warehouses, washrooms, and other facilities.
4. Maintain accurate records of company assets, monitor their utilization, coordinate repairs, and ensure responsible handling of company property.
5. Implement and monitor administrative procedures, conduct regular inspections, and promote the proper utilization of company resources.

1. A Bachelor's Degree in Business Administration, Business Management, Procurement, or a related field.
2. Proven experience in administrative operations, facilities management, budget oversight, invoice processing, procurement, and asset management.
3. Experience supervising administrative teams and coordinating service providers.
4. Strong organizational, planning, problem-solving, and communication skills.
5. Excellent attention to detail, accountability, and the ability to manage multiple responsibilities effectively.