Junior MRV Accounting Officer

BURN Manufacturing, founded in 2011, is a company based in Kiambu County, Kenya, operating in the energy and manufacturing sectors. They are known for their work in energy and utilities.

The Junior MRV Accounting Officer will play a crucial role in supporting the financial operations of the MRV team. This involves ensuring the accurate and timely processing of payments, performing reconciliations, assisting with budgeting, providing payroll support, ensuring compliance with financial regulations, and managing financial records. The position requires close collaboration with Country MRV Coordinators, the Finance and HR departments, as well as external vendors and contractors, to facilitate efficient financial administration and effective project support. The ideal candidate should possess strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a dynamic work environment.

1. Prepare and process daily field allowances for enumerators, including electronic and international payments.
2. Ensure timely preparation and submission of Payment Request Forms (PRFs).
3. Verify payment requests for compliance with company policies and maintain proper documentation.
4. Ensure accurate and timely payments to vendors, suppliers, contractors, and employees.
5. Investigate and resolve discrepancies between PRFs, invoices, and expense forms.
6. Maintain updated records of all payment transactions and support proof of payment.
7. Perform timely reconciliations of all payments and prepare reconciliation reports for approval.
8. Reconcile departmental expense claims and PRFs before submission to Finance.
9. Ensure adherence to internal controls and financial policies.
10. Maintain proper financial documentation for audit and compliance requirements.
11. Support the development and documentation of improved financial processes and internal controls for MRV.
12. Work with Country MRV Coordinators to prepare payrolls for MRV casuals and contractors.
13. Obtain and maintain HR documentation for MRV casuals and contractors.
14. Support MRV project teams with ad hoc operational and coordination tasks.
15. Liaise with Finance to ensure timely disbursement of project funds and supplier payments.
16. Liaise with the MRV team to obtain monthly budgets.
17. Review submitted budgets for accuracy and completeness.
18. Consolidate budgets for management review.
19. Liaise with the MRV team to establish weekly fund requirements.
20. Update the cash sheet on a weekly basis.
21. Share the cash sheet with Finance in a timely manner.

1. Possess a strong understanding of accounting principles and financial processes.
2. Be proficient in Microsoft Excel, including skills in reconciliations, reporting, and budget tracking.
3. Demonstrate high attention to detail and accuracy in financial record keeping.
4. Exhibit strong organizational and time-management skills.
5. Be capable of handling confidential financial and employee information with discretion.
6. Have excellent analytical and problem-solving abilities.
7. Possess strong communication and stakeholder management skills.
8. Be able to work independently while effectively collaborating with cross-functional teams.
9. Experience working with ERP systems, accounting software, or financial management tools is an advantage.
10. Hold a Bachelor's Degree.
11. Have a minimum of 3 years of experience.