Finance Assistant

The Finance Assistant at CMMB Kenya is responsible for supporting the financial management of the organization's programs and operations. This involves ensuring timely payment processing, monitoring project budgets, preparing donor financial reports, and overseeing compliance. The role requires accurate recording and tracking of financial transactions using the Oracle NetSuite ERP system, maintaining proper supporting documentation, and adhering to CMMB policies, donor requirements, and statutory regulations. The Finance Assistant will collaborate with program and operations teams to provide financial guidance, strengthen internal controls, and promote efficient resource utilization, transparency, and accountability across all projects and offices.

1. Provide guidance and support for implementing CMMB's financial policies, procedures, internal controls, and donor compliance.
2. Accurately record, review, and process financial transactions using NetSuite Oracle ERP, adhering to the Chart of Accounts, project codes, budgets, and CMMB/donor policies.
3. Prepare, review, and process EFT and M-Pesa payments, ensuring proper approvals, complete documentation, accurate coding, and compliance with financial and procurement procedures.
4. Assist in the preparation of quarterly donor reports.
5. Support the preparation and monitoring of monthly Budget versus Actual (BvA) reports, analyzing expenditure, identifying variances, and following up with program teams for corrective actions.
6. Help reconcile staff advances and employee accountabilities, ensuring timely liquidation.
7. Support accounts payable and receivable functions, including reviewing supplier invoices, managing payment documentation, tracking outstanding balances, and following up on pending transactions.
8. Assist with withholding tax computations, statutory compliance, and timely submission of returns, maintaining accurate records.
9. Contribute to training and capacity building for program staff on financial procedures, documentation, budget management, and internal controls.
10. Aid in audit preparation by providing accurate financial records, supporting documents, and responses to queries.
11. Ensure proper filing, maintenance, and safeguarding of all financial records and supporting documentation.

1. Hold a Bachelor's degree in Commerce, Accounting, or Finance.
2. Possess a professional accounting qualification or be actively pursuing professional development in accounting and finance.
3. Have a minimum of three years of accounting experience, preferably in an NGO setting with donor-funded projects.
4. Proficient in Microsoft Office (Word, Excel, PowerPoint), with a preference for working knowledge of Oracle NetSuite accounting software.
5. Experienced in processing and monitoring EFT and Bulk M-Pesa payments.
6. Demonstrate knowledge of donor financial management, compliance requirements, and internal controls.
7. Capable of maintaining accurate financial records and adhering to organizational policies, donor requirements, and applicable regulations.
8. Exhibit strong attention to detail, integrity, organizational skills, and the ability to meet financial reporting and payment deadlines.