Procurement Officer

Osho Chemical Industries Ltd is a leading Kenyan manufacturer and a Great Place to Work® Certified organization, committed to innovation, excellence, and continuous growth.

The Procurement Officer will be responsible for coordinating all aspects of international procurement, from managing import orders and supplier follow-ups to ensuring compliance with regulatory requirements and customs procedures. This involves meticulous review of shipping documents, handling Duty Remission Scheme documentation, and collaborating with various stakeholders to facilitate smooth and efficient import operations. The role also includes monitoring costs and maintaining comprehensive import records for audit purposes.

1. Coordinate import orders, including proforma invoices, purchase orders, shipment schedules, and supplier follow-ups.
2. Review commercial invoices, packing lists, Bills of Lading, Air Waybills, Certificates of Origin, and other shipping documents for accuracy.
3. Manage Import Declaration Forms, import permits, and other necessary regulatory documentation for pre-shipment and customs clearance.
4. Handle documentation, approvals, utilization, reconciliations, and closure records for the Duty Remission Scheme.
5. Coordinate activities with clearing agents, freight forwarders, shipping lines, transporters, suppliers, and internal departments.
6. Monitor customs entries, duties, taxes, exemptions, bonds, and outstanding Kenya Revenue Authority matters.
7. Track shipments and provide timely updates on expected departure and arrival dates, clearance status, potential delays, and final delivery dates.
8. Maintain complete and audit-ready import records for Kenya Revenue Authority, Authorised Economic Operator, and post-clearance audits.
9. Monitor clearing, freight, port, and transport costs to prevent demurrage, detention, and storage charges.

1. Hold a Diploma or degree in Procurement, Supply Chain Management, Logistics, International Trade, or a related field.
2. Possess a minimum of three years of practical experience in procurement, imports, and customs clearance within Kenya.
3. Demonstrate strong working knowledge of the Duty Remission Scheme, Kenya Revenue Authority customs procedures, Import Declaration Forms, customs entries, and import documentation.
4. Have experience collaborating with clearing agents, freight forwarders, shipping lines, and regulatory authorities.
5. Exhibit a good understanding of International Commercial Terms, import lead times, and shipping documentation.
6. Be proficient in enterprise resource planning systems, Microsoft Excel, and other Microsoft Office applications.
7. Possess strong attention to detail, excellent record management, communication, and follow-up skills.
8. Experience in the chemical, agricultural, or another regulated industry is an added advantage.