Commercial Assistant

MOJA Expressway Company Limited operates the Nairobi Expressway, a key transportation infrastructure project in Kenya, focusing on its management and operations.

The Commercial Assistant will provide essential support to the Commercial Manager, focusing on administrative tasks, coordinating with various stakeholders, managing documentation, and facilitating communication and follow-up activities. This role is crucial for ensuring the smooth and efficient daily operations of the commercial department.

1. Assist the Commercial Manager in external liaison and maintain effective day-to-day communication and coordination with Kenyan government authorities, the Contracting Authority (CA), business partners, clients, and other relevant stakeholders.
2. Assist in drafting, reviewing, and organizing English business correspondence, reports, meeting materials, and other external documents, and support the receipt, registration, circulation, and filing of company documents.
3. Coordinate business meetings, client visits, and other commercial activities, including meeting notices, preparation of materials, venue arrangements, participant coordination, preparation of meeting minutes, and follow-up of action items through to completion.
4. Maintain commercial records and tracking logs for key matters, correspondence, meeting decisions, and pending tasks, and provide timely progress updates.
5. Support the day-to-day commercial coordination needs of different departments and ensure effective communication, liaison, and follow-up between internal teams and external parties.
6. Provide English translation, interpretation, and on-site communication support during business meetings, site visits, and client receptions.
7. Perform other duties assigned by the supervisor and the Commercial Manager.

1. Bachelor’s degree or above in Business, Marketing, Management, International Relations, Engineering, or a related field.
2. 1–3 years of relevant experience in commercial support, government or corporate liaison, or general coordination are preferred.
3. Familiarity with the Kenyan business environment and the working procedures of local government authorities, Contracting Authorities, and public institutions, with a good understanding of local business etiquette and basic compliance requirements.
4. Fluent in written and spoken English, with the ability to independently draft or assist in preparing English emails, business correspondence, and work reports.
5. Chinese communication skills, preferably HSK Level 4 or above, will be an advantage.
6. Strong communication and coordination skills, with the ability to support different departments in external liaison and commercial coordination.
7. Proficient in Microsoft Office, with practical experience in meeting coordination, document management, task tracking, and follow-up.
8. Responsible, detail-oriented, and execution-focused, with good teamwork and service awareness, the ability to work under pressure, and the ability to independently follow through on assigned tasks.