Transport Administrator (Subcontractor)

DHL Supply Chain is a global leader in contract logistics, providing warehousing, transport, and value-added services to various industries worldwide. They focus on creating an inclusive and diverse work environment with strong values.

This role involves providing comprehensive administrative and operational support to the transport department. The Transport Administrator is responsible for ensuring the efficient coordination of vehicles, drivers, and all necessary documentation. Key aspects include maintaining compliance with regulations and company policies, as well as accurate reporting. The position plays a vital role in facilitating smooth daily transport operations, contributing to effective service delivery, and helping to achieve cost-control targets within the transport function.

1. Coordinate daily transport activities.
2. Ensure transport records are complete, accurate, and properly filed.
3. Maintain documentation for audit and compliance purposes.
4. Track vehicle licensing, insurance, and permit renewals.
5. Assist in managing driver timesheets and payroll inputs.
6. Update fleet databases and transport management systems.
7. Ensure compliance with transport regulations and company policies.
8. Monitor fleet performance, availability, and utilization.
9. Identify discrepancies and escalate them for resolution.
10. Support investigations into accidents and transport incidents.
11. Promote a positive safety culture and employee engagement.
12. Track traffic violations, fines, and corrective actions.
13. Generate daily, weekly, and monthly transport reports.
14. Ensure fleet compliance with regulatory and company standards.
15. Monitor axle-load and weighbridge compliance requirements.
16. Ensure compliance with transport legislation, road safety regulations, and company policies.
17. Ensure driver compliance with licensing, permits, and training requirements.
18. Support dispatch control and manage delivery documents, vehicle keys, GPS devices, fuel cards, and mobile phones.
19. Coordinate communication on delivery issues with customer service and relevant stakeholders.
20. Support team performance, workload balance, and achievement of personal development objectives.

1. Hold a Diploma or Bachelor's degree in Logistics, Supply Chain Management, or a related field, with relevant professional qualifications.
2. Possess 2-5 years of experience in logistics, transport administration, or a similar operational environment.
3. Demonstrate proven experience in transport administration or dispatch, preferably within the logistics industry.
4. Have experience coordinating daily transport activities, maintaining transport and driver records, tracking compliance renewals, updating fleet databases or Transport Management Systems (TMS), preparing reports, supporting payroll inputs, and escalating discrepancies.
5. Experience supporting Kenya-based transport operations and understanding applicable local road transport requirements.
6. Be fluent in both written and spoken communication.