HR Operations – Payroll & Compensation

Victory Farms Kenya is an aquaculture company founded in 2015, focused on sustainable fish farming. It is a mission-oriented organization and is recognized as one of the world's fastest-growing aquaculture companies.

This role at Victory Farms Kenya is for an experienced and detail-oriented HR professional specializing in payroll, HR master data, and analytics. The successful candidate will manage all aspects of payroll processing, ensure the accuracy and integrity of HR master data, and utilize HR analytics and Business Intelligence (BI) to generate actionable insights for strategic decision-making. This hands-on position requires strong organizational skills, analytical abilities, and a commitment to accuracy, confidentiality, and compliance, playing a crucial part in maintaining efficient payroll operations, reliable HR data, and data-driven decisions across the organization.

1. Manage the complete payroll cycle for both full-time and casual employees, ensuring accuracy and timely processing.
2. Maintain and regularly update HR master data, ensuring its completeness, accuracy, and alignment with company policies.
3. Promote the consistent adoption and effective use of HR tools and systems throughout the employee lifecycle.
4. Analyze payroll data and trends, providing insightful reports and explanations of variances to HR Business Partners, Line Managers, and the Executive Committee.
5. Support contract management activities, including renewals, deadline tracking, and maintaining comprehensive documentation.
6. Maintain and secure all employee files, both physical and digital, ensuring data privacy and accessibility.
7. Prepare, consolidate, and distribute monthly HR reports and analytics to support informed decision-making.
8. Coordinate HR-related projects, ensuring clear communication and timely updates regarding all payroll changes.
9. Facilitate statutory compliance processes, audits, and reporting requirements to meet legal and organizational standards.
10. Efficiently manage employee separation procedures, ensuring all relevant payroll documentation is submitted promptly.
11. Verify statutory and payroll deduction details to maintain compliance and payroll accuracy.
12. Draft essential payroll-related documents, such as deduction letters and salary review communications.
13. Provide detailed records of employee attendance, bonuses, and personal leave to assist with payroll preparation.
14. Administer employee benefits programs, including insurance policies, to ensure smooth delivery and enrollment.

1. Hold a Bachelor’s degree in HR Management, Business Administration, or a related field.
2. Possess at least 3 years of relevant experience in HR operations, payroll, master data management, or similar areas, with experience in manufacturing or agribusiness being an advantage.
3. Demonstrate a strong understanding of Kenyan labor laws and statutory deductions.
4. Exhibit high attention to detail and a commitment to confidentiality.
5. Be proficient in HR systems, with ERPNext experience being a plus.
6. Possess excellent communication and data analytical skills.